International meeting planner
Find the best time for a meeting across countries: a grid of local times, everyone's working hours and shared time slots at a glance.
- Free
- No sign-up
- No file uploaded
- Windows, Mac, Android, iPhone
Loading the tool…
About this tool
Add each participant's city: a grid shows everyone's local time hour by hour, colored by working hours. The best shared slots are listed and ready to copy into the invitation.
When to use it
Distributed teams
London, New York and Bangalore? See right away when everyone is at work.
Meetings with clients abroad
Suggest times that fall at a reasonable hour for the other person.
Family calls
Find the time when everyone is awake, even 10 hours apart.
How to use
- Choose the date.
- Add each participant's city.
- Pick a green slot and copy it.
How it works
For each hour of the first city's day, the tool works out every participant's local time with your browser's time zone database, daylight saving included on the chosen date.
An hour counts as working hours between the start and end you set, “early or late” in the two hours before and three hours after, and “night” otherwise. An ideal slot falls within everyone's working hours.
Tips for best results
- Put the organizer's city first: the grid follows their day.
- Change the date to check the effect of a clock change.
- When no slot is ideal, alternate early and late meetings to share the burden.
- Always state each participant's time in the invitation: copy the chosen slot's line.
Common problems and fixes
No ideal slot
The time difference is too large: widen the working hours or accept an “early or late” slot.
The grid has 23 or 25 hours
It is clock-change day in the first city: an hour is skipped or repeated.
The grid is wider than the screen
Scroll it sideways; on a phone, turn the screen to see more hours.
Frequently asked questions
How many participants can I add?
Up to 8 cities or time zones.
Can I change the working hours?
Yes, from 0:00 to 24:00; they apply to every participant.
What does +1 mean in the grid?
For that participant, the slot falls on the next day (−1: the previous day).
Are my cities saved?
Yes, in this browser's local storage.
Related searches
Still stuck?
Ask on the forum: the category, the tool, your device sheet and the test result will be filled in for you.